SPED - Special Education
SPED0001
The Reporting LEA of the submitter must equal the Reporting LEA in the record, or the Reporting SELPA of the submitter must have a relationship with the Reporting LEA in the record.SPED0002
School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA.SPED0003
If School of Attendance NPS is populated then School of Attendance must equal 0000001.
SPED0004
If School of Attendance = 0000001, then the School of Attendance NPS must be populated.
SPED0005
School of Attendance NPS must be a valid NPS code in CDS.
SPED0006
Academic Year ID must be a valid academic school year combination and no more than one year in the future.SPED0007
SSID must be a valid CALPADS SSID in the ODS.
SPED0008
If SSID is retired and (Student Gender Code and Student Date of Birth Year in file) match (Student Gender Code and Student Date of Birth Year) of current SSID in ODS, then replace with active SSID for student.
SPED0009
Field must only contain Alphabetic letters, numbers, periods, hyphens and apostrophes.
These letters and characters are valid:
a b c d e f g h i j k l m n o p q r s t y v w x y z
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
1 2 3 4 5 7 8 9 0 . - '
Any other ascii code characters will be rejected. Check for hidden characters.
SPED0034
Only one record may exist in the file with the same SSID, Reporting LEA, and Student Special Education Meeting or Amendment Identifier.SPED0046
The SPED file you are uploading from your Special Education Data system is missing and appropriate student race indicator/race code.SPED0069
Student First Name, Student Last Name, Gender, or Student Birth Date do not match for the same SSID (State Student Identifier #) within the ODS (Operational Data Store aka the current data in CALPADS).
SPED0072
The submitted SSID is retired, but the submitted Student Gender Code and Student Date of Birth Year do not match the student’s current SSID in the ODS.SPED0181
The submitted record attempts to delete a record that does not exist in CALPADS.SPED0193
District of Special Education Accountability must be a valid 7-digit County District (CD) code or 7-digit Charter School code.SPED0331
If the Education Plan Amendment Date is populated (not empty), then the Education Plan Type Code must equal 100,150 or 200.SPED0332
If IEP Includes Postsecondary Goals Indicator is populated then Education Plan Type Code must be 100 (IEP).SPED0332
If IEP Includes Postsecondary Goals Indicator then Education Plan Type Code must be 100 (IEP).SPED0333
If Postsecondary Goals Updated Annually Indicator is populated, then Education Plan Type Code must be 100 (IEP).SPED0334
If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then Education Plan Type Code must be 100 (IEP).SPED0334
If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then Education Plan Type Code must be 100 (IEP).SPED0335
If Transition Services in IEP Indicator is populated, then Education Plan Type Code must be 100 (IEP).SPED0336
If Supportive Services Indicator is populated, then Education Plan Type Code must be 100 (IEP).SPED0337
If Transition Services Goals in IEP Indicator is populated, then Education Plan Type Code must 100 (IEP).SPED0338
If Student IEP Participation Indicator is populated, then Education Plan Type Code must be 100 (IEP).SPED0339
If Agency Representative IEP Participation Code is populated, then Education Plan Type Code must be 100.SPED0340
If Special Transportation Indicator is populated then Education Plan Type Code must =100 (IEP).SPED0341
If Special Education Meeting Type Code = 10 or 15, then Initial Evaluation Parental Consent Date must be populated.SPED0342
If Education Plan Type Code is 100 (IEP), 150 (IFSP) or 200 (ISP), Primary Residence Code must be populated.SPED0343
If Education Plan Type Code = 100, 150 or 200 then Special Education Initial Entry Start Date must be populated.
SPED0344
If Education Plan Type Code = 100 (IEP), 150 (IFSP), or 200 (ISP) then Disability 1 Code must be populated.SPED0345
If Education Plan Type Code = 100 (IEP), 150 (IFSP), or 200 (ISP) then Disability 2 Code must be populated.SPED0346
If Education Plan Type Code = 100, 150 or 200 then Special Education Program Setting Code must be populated.SPED0347
If Education Plan Type Code = 150 (IFSP) then Special Education Program Type Code must be populated.SPED0348
If Education Plan Type Code = 100 (IEP) then Special Transportation Indicator must be populated.SPED0349
If Special Education Meeting Date is populated then Student Special Education Meeting or Amendment Identifier is required.SPED0350
If Special Education Program Exit Date is populated then Special Education Program Exit Reason Code must be populated.SPED0351
Initial Evaluation Parental Consent Date must be greater than or equal to the Special Education Referral Date.SPED0352
Special Education Meeting Date must be greater than or equal to Initial Evaluation Parental Consent Date.SPED0353
Special Education Program Exit Date must be greater than Special Education Initial Entry Start Date in staging.SPED0354
Special Education Program Exit Date must be greater than Special Education Referral Date in staging.SPED0355
Special Education Initial Entry Start Date must be less than or equal to current date.SPED0356
Education Plan Amendment Date must be less than or equal to current date.SPED0359
Disability Code 1 cannot equal 200 (None).SPED0360
If Primary Residence Code is 140 (Parent or Legal Guardian), then Special Education Program Setting Code should not = 301 (Residential Facility) or 402 (Correctional Facility).SPED0361
If Primary Residence Code is 140 (Parent or Legal Guardian), then Special Education Program Setting Code should not = 301 (Residential Facility) or 402 (Correctional Facility).SPED0362
If Special Education Program Setting Code equals 103, then Student Age must be less than 3 years.SPED0363
If Special Education Program Setting Code equals 104 or 200, then Student Age must be less than 7 years.
Note: A "104" setting includes, but is not limited to settings where early intervention services are primarily provided for children with disabilities in a setting that is not home or community based such as a hospital, residential facility, clinic, or English language centers/classes.
SPED0364
If Special Education Program Setting Code equals 201, 203, or 204, then Student Age must be at least 2 years, but less than 7 years.SPED0365
If Special Education Program Setting Code equals 300 or 301, then Student Age must be at least 2 years, but less than 23 years.SPED0366
If Education Plan Type Code = 100 (Individualized Education Program (IEP)) or 200 (Individual Service Plan (ISP)), then Student Age should be at least 2 years, 9 mos but less than 23 years.SPED0367
If Disability 1 Code is equal to 281, then Student Age must be at least 2 years, 9 months, but less than 6 years.SPED0368
If Disability Code 2 is equal to 281, then Student Age must be at least 2 years, 9 months, but less than 6 years.SPED0369
If Special Education Program Exit Reason Code equals 71 (HSCompleter), then Student Age must be greater or equal to 16 years.SPED0370
If Special Education Program Exit Reason Code equals 73 (MaxAge), then Student Age must be greater or equal to 21 years.SPED0371
Special Education Program Exit Reason and Education Plan Type combination must be a valid combination per the CALPADS Valid Code Combinations document.SPED0372
Education Plan Type Code and Special Education Program Setting Code combination must be a valid combination per the CALPADS Valid Code Combinations document.SPED0373
Special Education Meeting Type Code must be a valid combination with Education Plan Type Code as outlined in the CALPADS Valid Code Combinations Document.SPED0374
Special Education Meeting Type and Meeting Delay combination must be a valid combination per the CALPADS Valid Code Combinations document.SPED0375
Only one SPED record may exist with the same SSID, Reporting LEA, SELPA Code, Special Education Meeting Type Code, Special Education Meeting Date, and Amendment Date.SPED0376
Initial Parental Consent Date for a student with an Initial Part B (10) Meeting Type Code must be greater than the Initial Parental Consent Date existing for the same student with an Initial Part C (15) meeting type.SPED0377
Special Education Referral Date cannot be a future date.SPED0378
If IEP Includes Postsecondary Goals Indicator is populated, then student must be at least 13 years and 9 months old.SPED0379
If Postsecondary Goals Updated Annually Indicator is populated, then student must be at least 13 years and 9 months old.SPED0380
If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then student must be at least 13 years and 9 months old.SPED0381
If Transition Services in IEP Indicator is populated, then student must be at least 13 years and 9 months old.SPED0382
If Supportive Services Indicator is populated, then student must be at least 13 years and 9 months old.SPED0383
If Transition Services Goals in IEP Indicator is populated, then student must be at least 13 years and 9 months old.SPED0384
If Transition Services Goals in IEP Indicator is populated, then student must be at least 13 years and 9 months old.SPED0385
If Agency Representative IEP Participation Code is populated, then student must be at least 13 years and 9 months old.SPED0386
If Education Plan Type Code is 150, then Student Age must be less than 4 years.SPED0387
If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Preschool Program Setting Service Location Code must be populated.SPED0388
If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Ten or More Weekly Hours in Setting Indicator must be populated.SPED0389
If Student Age is at least 5 years, but less than 23 years and Special Education Program Setting = 400 or 500, then General Education Participation Percentage Range Code must be populated.SPED0390
If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then IEP Includes Postsecondary Goals Indicator must be populated.SPED0391
If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Postsecondary Goals Updated Annually Indicator must be populated.SPED0393
If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Transition Services in IEP Indicator must be populated.SPED0394
If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Supportive Services Indicator must be populated.SPED0395
If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Transition Services Goals in IEP Indicator must be populated.SPED0396
If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Student IEP Participation Indicator must be populated.SPED0397
If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Agency Representative IEP Participation Code must be populated.SPED0398
If Education Plan Type Code = 100 (IEP), 150 (IFSP), or 200 (ISP) and Student Age is at least 3 years, but less than 22 years, then Parental Involvement Facilitation Code must be populated.SPED0399
If Education Plan Type Code = 150 (Individual Family Service Plan (IFSP)) and Special Education Program Exit Date is null, then Student Age must be less than 4 years.SPED0400
Infant Regional Center Services Eligibility Indicator must be populated if Disability 1 Code is 220, 230, 250, 270, or 300 and Student Age is less than 36 months.SPED0401
If Workability I Work-Based Learning Program Completion Indicator = “Y”, then Grade Level must = 9, 10, 11, or 12.SPED0403
If Department of Rehabilitation Student Services Work-based Learning Program Completion Indicator = “Y”, then Grade level must = 9, 10, 11, or 12.SPED0405
If Special Education Program Setting Code equals 400, 401, 402, 403, or 500, then Student Age must be at least 5 years, but less than 22 years.SPED0406
If SPED record exists in ODS for the same SSID, Reporting LEA, and SELPA Code, then Special Education Initial Entry Start Date must be equal to the Special Education Initial Entry Start Date in the record in the ODS.
KNOWN BUG# 5166 - The SPED0406 fatal validation rule is incorrectly triggered for a record update when the Initial Entry Date does not match the existing record.
SPED0407
Disability 2 Code cannot equal the Disability 1 Code.SPED0421
Special Education Referral Date must be greater than or equal to Student Birth Date.SPED0422
Education Plan Amendment Date must be greater than Special Education Meeting Date.SPED0423
Special Education Meeting Date must be populated unless the Special Education Meeting Type Code is 30 (Pending Initial Eval).SPED0424
Student Special Education Meeting or Amendment Identifier must be unique within the Reporting LEA.SPED0425
Meeting Delay Code is populated but the evaluation is not late.SPED0426
If Special Education Meeting Type Code = 15 or 10 AND Special Education Meeting Date is greater than 60 days from the Initial Evaluation Parental Consent Date THEN the Meeting Delay Code must be populated.SPED0427
If the Education Plan Type Code = 100 or 200
AND
the Special Education Meeting Type Code = 10
AND
the Student Age is > 3 years
AND
the most recent SPED record in CALPADS has an Education Plan Type Code = 150
THEN the Meeting Delay Code must be populated.
SPED0428
If Education Plan Type is an IEP (100), IFSP (150), or ISP (200) AND
Special Education Meeting Type Code = 20 (Annual)
AND
Special Education Meeting Date > 1 year from Special Education Meeting Date in the most recent prior SPED record
THEN Meeting Delay Code must be populated.
SPED0429
If Education Plan Type Code = IEP (100) or ISP (200)
AND
Special Education Meeting Type Code = 40 (Triennial)
AND
Most recent prior SPED record in ODS where Special Education Meeting Type Code = 40 (Triennial) has a Special Education Meeting Date > 3 years from Special Education Meeting Date submitted
THEN Meeting Delay Code must be populated.
SPED0430
If Education Plan Type Code = IEP (100) or ISP (200) AND
Special Education Meeting Type Code = 40 (Triennial)
AND
Special Education Meeting Date > 3 years from Special Education Initial Entry Start Date
AND
No prior SPED record in the ODS has an Special Education Meeting Type Code = 40 (Triennial)
THEN Meeting Delay Code must be populated.
SPED0431
Special Education Program Exit Date must be greater than Special Education Meeting Date in Staging.SPED0432
If Student Age is >= 22 years
OR
(Special Education Exit Reason Code is populated and Special Education Program Exit Date is not populated).
SPED0433
If Special Education Program Type Code is populated, then Education Plan Type Code must = 150.SPED0434
Students may not have more than one Part B Initial Evaluation Meeting record during an active plan.SPED0435
Students may not have more than one Initial Type C Meeting record without exiting the Special Education Program.SPED0438
If the student's Education Plan Amendment Date is populated, then the following fields must match an existing record for the same student, SSID, Reporting LEA, and SELPA Code in the ODS:
-Special Education Meeting Type Code
-Special Education Meeting Date
-Special Education Referral Date
-Initial Evaluation Parental Consent Date
-Disability 1 Code
-Disability 2 Code
-Special Education Program Type Code
-Parental Involvement Facilitation Code
If these 8 fields do no match, you will continue to receive this error.
SPED0441
Education Plan Amendment Date must be populated if:
Education Plan Type Code = 100 (IEP), 150 (IFSP), or 200 (ISP)
AND
Special Education Meeting Type Code and Special Education Meeting Date match a SPED record for the same SSID, Reporting LEA, and SELPA Code in the ODS
AND
any of the following fields do not match:
- Primary Residence Code
- Special Education Program Setting Code
- Preschool Program Setting Service Location Code
- Ten or More Weekly Hours in setting Indicator
- General Education Participation Percentage Range Code
- IEP Includes Postsecondary Goals Indicator
- Postsecondary Goals Updated Annually Indicator
- Postsecondary Goals Age Appropriate Transition Assessment Indicator
-Transition Services in IEP Indicator
- Supportive Services Indicator
- Transition Services Goals in IEP Indicator
- Student IEP Participation Indicator
- Agency Representative IEP Participation Code
- Special Transportation Indicator
